How Should You Respond to Marketing versus Sales Qualified Leads?

January 13, 2011 at 11:04 am | Posted in Uncategorized | Leave a comment

OK, you’ve looked at the incoming leads,  applied your lead scoring rules,  and now know which leads are marketing qualified and which ones are sales qualified.  What does that tell you about how to immediately respond to the lead?  Here are just a few things to keep in mind:

  • Always respond somehow, even if someone says they’re not ready for contact – they have to know they’ve successfully reached you.
  • Provide options for them to easily continue building a relationship with you – links to your branch office/dealer locator, links to a Personal Shopping Assistant chat page or downloadable “how to” guides.
  • Tailor your response based on how far along the respondent is in the sales process.  As an example, for those just gathering information, position your company (and preferably a person at your company) as a resource for further education.
  • For sales qualified leads, immediately pass along the name and contact information for the best qualified sales resource in their area.

The correct immediate response will increase the number of prospects you keep in your funnel and eventually increase lead conversion.

JT McDonald

Nurturing alone isn’t enough…

October 14, 2010 at 8:17 am | Posted in Uncategorized | Leave a comment
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Lead Nurturing or “drip marketing” campaigns are pretty well accepted cornerstones of any Lead Management strategy. However, don’t count on nurturing alone to convert leads. At some point, the nurturing tracks run out of content. But more importantly, the numbers just don’t add up. Think about the following example. If you launch an email nurturing track for 10,000 prospects in your queue, industry averages indicate you may get a 20% open rate and then a 10% click-through rate. This means 2% of your prospects become new hand raisers, or 200 marketing-qualified leads. This may then translate to 50-100 sales leads. Great stuff, but not necessarily an amount that will catapult your company (and you) to stardom. As a marketer, you still need to continuously bring new prospects into your queue to make sure you have overlapping and multiple nurturing tracks going at the same time. Thankfully, the availability of marketing automation tools makes establishment of these multiple tracks doable and affordable.

- JT McDonald

This Lead is No Good!

July 30, 2010 at 12:51 pm | Posted in Lead Management | Leave a comment
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OK, so this topic is getting a little tired.  There as many articles, blogs and tweets written about the quality of leads passed from sales to marketing as there are potholes in Michigan at the end of the winter.  But I’m going to throw one more snippet out there.  It has to do with the best way to build trust when you, as a marketer, pass a lead along to sales. 

If the lead is no good, ADMIT IT.  Say it’s no good, fix your process, and move on down the highway.  And make sure you give sales an easy way to tell you it’s no good.  Ask them these specific questions (and record their response with yes/no checkboxes on a webform) so you can fix the right part of your process: 

  • Was the lead reachable? 
  • Was the lead in market?  
  • Did the lead come with sufficient information to allow for intelligent follow-up? 
  • Was the lead a duplicate? 
  • Was the lead ready to be called by sales? 

Finally, have a tenet in your Sales/Marketing SLA that demands quick feedback from sales on those questions.  Getting accurate feedback and addressing sales concerns quickly (including admitting when a poor quality lead slips through) will go a long way in building trust with your sales organization.

JT McDonald

The Problem with Stereotypes

July 26, 2010 at 7:47 am | Posted in Lead Nurturing | Leave a comment
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I object to being demographically stereotyped.  Just because I’m a male, “X” years of age, make “Y” income and like to golf, marketing folks think they know what I’m interested in and how to talk to me.  Wrong!

If you lined up the guys in my neighborhood (subdivision of about 50 houses), you could find 10 peers who all fit the same demographic and even psychographic profile as me.  And even though many of us are targeted by the same marketers with similar messaging, I’ll bet you my next paycheck that the messaging doesn’t appeal to us or resonate with all of us the same way.  You know why?  Because deep down, we’re not all really “birds of a feather”.  We all have different life experiences, different internal motivators, and different current circumstances.  All of that means that I won’t perceive a given marketing message the same as my “look-alike” neighbor, even though we may appear the same based on our demographic and psychographic attributes.

Interestingly, groupings still occur, but they’re based on how people receive and perceive messages, not necessarily their external attributes.  Develop, target and deploy your marketing communiques on that basis, and you’ll find more success.

 JT McDonald

Where Does Passive Web Tracking Fit in Lead Management?

July 9, 2010 at 9:42 am | Posted in Lead Management, Lead Nurturing | Leave a comment

Do you like cookies?  With milk perhaps?  Even if you don’t, most people get cookies everyday…dropped on their computers based on where they go on the internet.  Pending legislation in congress notwithstanding, dropping cookies plays an important role in how Lead Management professionals track product/service interest and how far along prospects are in the purchase process.

Although the use of cookies (also known as “passive web tracking”) is a powerful tool in assessing sales lead status, it should be used carefully.  Arming the sales organization with this specific info is dangerous…to an untrained sales person, contacting a prospect and saying “saw you on our website” certainly escalates the “creep” factor.  On the other hand, using it to trigger further communiqués and as part of statistical analysis to refine lead scoring is an important component of any Lead Management and Lead Nurturing solution.

JT McDonald,
President, MarketNet Services, LLC

More on lead nurturing:  http://www.marketnetservices.com/solutions/lead-nurturing.aspx

What’s the point of CRM?

June 29, 2010 at 9:17 am | Posted in Lead Management | 1 Comment
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Depending on where you sit, several possibilities present themselves for why companies use CRM systems: 

  • “Developing the relationship” with your customer (whatever that means)
  • Providing a 360° view of the customer
  • Assisting in the forecasting process or giving visibility into “sales funnel”
  • As a foundation for keeping in touch with customers
  • Developing metrics about your customers and prospects (and sales reps)
  • Giving sales people a real-time view of account status and activity across the entire organization

There are at least another dozen we could list that would also be descriptive of CRM.

In our world (which deals primarily with lead management for reseller networks), it’s the visibility and action-tracking benefits which resonate most with our clients.  Once a contact has accumulated activities which indicate it’s “sales ready”, it is passed on to the channel partner as a lead.  The activities posted to the lead record by sales folks during the sales process give clients and their dealer partner managers insights into how well various sales people “pay attention” to that lead.  And as sales are posted, collections of activities can be analyzed to determine which ones have the most influence in closing the sale, and how to better deploy lead qualification, lead distribution and lead nurturing systems.

If activities are the most important element for your CRM purposes, you can also get away with a “less is more” philosophy.  Choose a package that’s simpler and not weighed down with lots of features which aren’t used.  Sales person and dealer adoption will go up and your knowledge about which dealers follow up on leads will expand as well.

JT McDonald, Guest Author and president, MarketNet Services, LLC

For more information on what we call “CRM Lite”, visit http://www.marketnetservices.com/solutions/lead-distribution-software.aspx

Old habits die hard

June 23, 2010 at 3:50 pm | Posted in Lead Nurturing | Leave a comment
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In an effort to practice what we preach, MarketNet followed all the rules when launching our lead nurturing campaign.  We scrubbed our list, we segmented based on company type, CRM platform and more.  We customized our emails and tested subject lines and offers. We loaded the campaigns and let them rip… and people opened them and clicked on the offers just like they were supposed to. 

I immediately responded to every person who clicked on the offer and asked if they wanted to talk about lead management or lead nurturing or if they were just gathering information (and let them know it was fine either way).  Approximately 95% of the people told me they didn’t want to talk… yet.  I actually started to get a little upset.  My old school sales hat was on and I wanted to close the deals now! 

Then I remembered what I tell my clients every day.  Not every lead is sale-ready!  This is why we do lead nurturing in the first place.  Our goal is to put relevant information in the hands of the right people at the right time.  My open and click rates show that I met those goals.  Now I just need to keep doing the right things and being just a tad bit more patient, trusting in the process that’s been shown to work over and over again. 

Working with truly qualified and sales-ready leads is so much more satisfying than prospecting.  But old habits die hard… especially if you’re in sales.  Patience my sales friends!

Interested in getting our nurturing emails?  Sign up here: http://www.marketnetservices.com/contact.aspx and put “lead nurturing campaign only” in the comments field.

There’s no such thing as a sales lead

May 13, 2010 at 3:50 pm | Posted in Lead Management | Leave a comment
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There’s no such thing as a sales lead, only “notable events”.

Sales Lead Management is our business. We exist because we help clients generate, respond to and eventually close sales leads. But, interestingly, we don’t talk about sales leads in our day-to-day operations. Let me explain. A sales lead is nothing more than “a contact who we know is ready to purchase”.  How we know that is where the “magic” happens. Sometimes a contact indicates they’re ready to purchase by reaching out directly to us and saying exactly that. But more often, a contact participates in a number of activities or notable events that indirectly tell us they’re ready to purchase.

For example, a contact may request product information, then download a competitive comparison piece, then visit one of your product pages four times in a week, and then visit your dealer locator page. Statistical analysis may indicate that this sequence of events historically leads to a sale, so we say those notable events elevate a contact to sales lead status. They’re still the same contact – they’ve just undertaken a series of notable events that increase the probability that they’re ready to buy. So, we move them into the “sales lead bucket” for attention from the sales department. When they’ve purchased, or devolved back into a marketing lead, they resume their status as a contact we’re nurturing until the next time.

Hence, there’s no such thing as a sales lead – only contacts who participate in “notable events”.

JT McDonald, Guest Author and president, MarketNet Services, LLC

But enough about me. Let’s talk about you…

April 26, 2010 at 3:44 pm | Posted in Lead Nurturing | Leave a comment
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Most prospects probably hate lead nurturing “content” you write.

It shouldn’t come as a surprise that many of us like to talk about ourselves.  This  dynamic usually extends to our corporate lives.  So in a professional setting, we talk about our business, our challenges, our bosses, our customers…you know, things that are interesting to us.

If we’re doing lead nurturing (trying to engage prospective customers with interesting information), most of us unfortunately stick to the same gig – we offer things that we find interesting.  Usually things about what WE do, how OUR stuff can benefit customers, statistics showing how OUR systems work.  It promotes us, plus it’s easy – we’re subject matter experts

But guess what?  Many customers and prospects could probably care less.  Being like us, they want it to be all about THEM!  So, start using lead nurturing content that focuses on their issues.

One of our clients is in the office furniture industry.  Instead of offering lead nurturing content that talks about how great their products are, we’ve worked with them to place content that is useful to their customers.  Examples include pieces on how to organize office space for efficiency and happy employees, and reviewing key business practices to better survive a rocky economy.  The content didn’t focus on the client’s business, but rather serious issues facing their customers and prospects.  It’s a better way to engage, become a resource, and eventually develop a more meaningful relationship.

So, think about it…use lead nurturing content that interests your customers, not you.  

JT McDonald – Guest Author & President of MarketNet Services, LLC

The wise man built his house upon a rock

April 14, 2010 at 9:23 am | Posted in Lead Management | Leave a comment
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There’s a children’s song about how the wise man builds his house on rock while the foolish man builds his house on sand.  A storm hits and the house on the rock stands firm.  The house on the sand… well, imagine a bunch of kids spreading their arms wide out and then bringing them all together to demonstrate the sound when it falls FLAT!  How is this relevant to lead management systems and automated marketing?  The rock I’m talking about is your marketing database.  If it’s not solid, any program you build to manage leads will eventually fall flat. 

I believe in a marketing database that is separate from CRM.  Sales people do not need the additional noise of every person that should/could be in the market for your products or services (someday).  In order to do what they do best, which hopefully is to sell, they should only be working with existing customers and really strong, qualified leads.   Marketing however needs the whole universe; customers, prospects and leads.

Here’s a real life scenario to ponder:  Every time client X does a newsletter eblast they have to query from 4 databases; customers come from the ERP and CRM systems, prospects also come from CRM and a database they’ve been building in the marketing department, leads come from the lead management system.  Once all sources are brought together, the list is de-duped and scrubbed for competitors and opt outs.  Finally.  A list is ready!  Sound familiar at all to your company?

You may think this works out just fine if you have the process down to a few hours each time but consider the following:

  • How do you post opens, clicks and other activities (downloads, offer conversion, etc) back to the record if it originated from four different places?
  • Can you append the record with a campaign code for overall success tracking?
  • If you segmented the list at all (by vertical or industry) and version it, can you pull the same list easily next time for follow-up messaging?
  • Where do you track which campaign prompted action, moving the record from the status of prospect to lead or lead to customer?
  • And most importantly, where is the 360 degree view of the record? This is the row of data that tells you every touch that ever occurred on this record by marketing or sales and every action the person ever took when communicating with your company.

A solid marketing database is a key tool for next generation marketing.  If you’re going to send the right message to the right person at the right time, you need to really know that person.  This means stepping back and gathering up your data sources, creating real-time integration points with CRM, ERP, Lead Management and other existing databases.   Sound daunting?  Technically it’s completely feasible and many leading-edge companies are doing it right now. 

Stop sending the special discount offer emails to the prospect that just received a proposal (at full price) from their sales rep last week.   Don’t send a case study on how you helped solve problems for a bank to a school.   Don’t send your enterprise solution promotions to SOHOs.  These will fall FLAT.   

Think about your foundation (your rock)… the marketing database.  And feel free to disagree with me… comments appreciated!

See why we call the marketing database the TouchPoint Recorder™ – http://www.marketnetservices.com/solutions/lead-distribution-database.aspx

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